5 Suggestions for Photographing a Massive Occasion From a Company Photographer – Fstoppers


I am the only photographer employed by a big Fortune 500 firm. That’s, I’m the one non-product photographer in full-time employment for my firm. Sometimes, there are individuals who shoot a small occasion on our campus, however the bulk of the photography-based work an organization would wish falls to me. 

This consists of headshots, artistic advertising and marketing pictures, catalog particular requests, occasions, and managing the archive of all our branded pictures. It’s greater than sufficient to maintain me busy, and I hope to the touch on lots of these matters within the coming months, however as we speak, I need to talk about attending and taking pictures giant company (multi-day), occasions that are an everyday factor for me.

The corporate I work for invests some huge cash into creating these occasions for our staff and prospects, they usually typically need pictures of the occasions to share with individuals who didn’t get to go or with the intention to marketplace for subsequent years’ occasions. In my expertise, I often work for the host firm, which means the requests for particular images protection are nearly all the time from inside companions. As anybody that works in a company setting can attest, there are all the time last-minute requests, regardless of the most effective planning practices, which leads me to my first tip.

Shotlist and/or Schedule

I all the time begin preparation for taking pictures a big occasion with a shot record or occasions schedule. That is sometimes the secret for these occasions: the enterprise companions simply need some mildly attention-grabbing or clear pictures of the present. I am not making an attempt to do something manner exterior the field at these occasions; the objective right here is to only seize a superb high quality picture of the precise request. As soon as I do know what issues I am alleged to seize, I am going to lay out a tough schedule of what my day goes to appear like. Have a request that’s in a distinct space of the constructing, and it’ll take you 10 minutes to stroll to out of your earlier location? Construct that point into the schedule; be as nuanced as it’s essential to be on your personal understanding. The massive factor right here is prioritizing gadgets which are occurring in real-time so you do not miss them. If I’ve a request to shoot some signage that will likely be up during the occasion, I am going to push that to a time the place I’ve a spot in scheduled occasions.

The shot record and schedule may also assist you to decide issues like flights, accommodations, and assets wanted for the occasion. Ensure you plan journey to reach nicely earlier than the occasion begins. Does the consumer need setup photographs? That can in fact be one thing that you must seize previous to any scheduled occasions. Construct this into your journey plans whether or not you might be flying or driving; all of it takes time and needs to be a part of your schedule. Share your schedule together with your consumer if you would like a second set of eyes on the issues you might be alleged to be taking pictures.

Knowledge Administration

Whereas this appears apparent, this can be very essential to arrange a plan for information administration throughout a multi-day occasion.  Whether or not it’s your lodge room or a brief workplace house, arrange your laptop and exhausting drive(s) such as you would at your personal workplace. Be sure that it’s snug and has some redundancy constructed into it. Use dependable, confirmed exhausting drives like LaCie’s Rugged sequence of drives. As well as, I typically use Lexar’s HR2 Professional Workflow hub. Utilizing that and an exterior drive permits me to repeat pictures from the reminiscence card, duplicate to the HR2 built-in SSD, and cargo onto the exterior drive on the similar time utilizing Lightroom’s performance. When I’ve pictures loaded and I can confirm that the information are copied to all of the areas, solely then do I format a reminiscence card.  

One other issue right here is in case you are taking pictures uncooked or JPG. I all the time shoot uncooked, as among the pictures are simply snapshots, however others may make their manner into subsequent yr’s print or advertising and marketing materials, and in that case, I would like the highest quality I can get. The added measurement for taking pictures uncooked is not actually a burden to me, as exhausting drives and reminiscence playing cards are comparatively low-cost lately. If I’ve a digicam with twin card slots, I am going to simply shoot medium high quality JPG information to the second card and maintain as many information from the shoot on it as I can (typically, it does not fill all the best way up with decrease high quality JPGs in the course of the occasion). These JPGs on the second card will act as a 3rd degree of redundancy in case I’ve a card or exhausting drive concern.


What sort of occasion are you taking pictures? Do you must stroll round loads? Is the place the place you retain your gear removed from the present or occasion? In my case, it typically is, so I exploit no matter carrying answer or digicam strap I can to have the ability to maintain two cameras. One digicam has a large angle zoom (14-24mm, 16-35mm, or 24-70mm) and one other with a telephoto (85mm, 70-200mm, 300mm) lens mounted. The flexibility to hold two cameras comfortably means that you can go longer without having a break or having to vary lenses or gear. I’m a giant fan of the BlackRapid Hybrid Breathe Digital camera Strap for carrying two cameras. Both strap on that package will fortunately carry a DSLR with a big lens. At a latest occasion, Nikon USA was type sufficient to lend me a Z 7, so in that case, I used the Peak Design Seize Digital camera Clip V3 and simply put the clip in my belt. I used to be in a position to carry two cameras that manner with a standard strap plus the seize clip. Any which manner you do it, having snug entry to 2 cameras is my objective.

Meals and Well being

Be ready to shoot lengthy days. Your well being is without doubt one of the solely issues that can get you thru an enormous occasion, so keep watch over it. I typically have snacks, water, espresso, and many others. again at my workplace or lodge room, as a result of I am going to go a very long time with out sustenance with the intention to maintain taking pictures. Load your playing cards when you’re getting a snack or vice versa; make use of the time you’re taking for a break or for a card dump to do each. For those who’re like me and love soda, possibly skip it this time for a glass of water or one thing extra wholesome. Soda makes me really feel bloated and lazy, so I do not all the time need that in the midst of the day with six hours of taking pictures left. That being mentioned, it’s a good supply of caffeine, which I’m a giant fan of throughout lengthy shoots. The very last thing is getting a superb night time’s sleep when you can  Head again to the lodge early, and your future self will thanks!


The final tip I’ve is definitely not in regards to the occasion in any respect. From private expertise, I can say I get burned out on taking photos of the identical occasion for Three-5 days straight. The very last thing I need to do after I get again within the workplace is edit, set up, and ship these pictures for an additional Three-5 days straight, however I am telling you proper now that the longer you wait, the tougher it will get. I’ve additionally gotten some nice suggestions from impressed purchasers and enterprise companions after I make the pictures out there lower than per week after the occasion occurs. Typically, individuals are extra doubtless to make use of the pictures once they speak in regards to the occasion on social media within the coming weeks as nicely, and all these items helps you get employed for the following gig.

None of the following tips are admittedly very groundbreaking, however they’re among the most essential issues I contemplate when endeavor a multi-day occasion shoot. What do you do to organize for large shoots? Have any suggestions that I did not cowl that I ought to add to my record?

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